Tuesday, December 13, 2011

1:30 P.M. to 3:00 P.M.

126 Wing Technology Center

1. Call to Order: Meeting was called to order at 3:00 P.M.

Present: Brenda Leahy, Terry Wirkus, Scott Stine, Kate Demerse, Jennifer Bell, Tracy Noyes, Susan Hauber, Aaron Koepke, Joshua Rybaski, Patrick Barlow, Andrea Higgins. Guest: Dave Faulkner

2. Approval of Minutes: Motion to approve minutes from November 22, 2011 made by Joshua Rybaski; 2^nd, Scott Stine. All in favor.

3. Mohamed Elhindi– Media Site and Dave Faulkner: Mohamed Elhindi appeared by media site to give the ASC an update on ITS. Discussed 5-year plan for IT Services to UW-L. Also discussed Training Teams, Eagle Help Desk, Digital Measures, and the need for a better Security Model. An Ad Hoc Committee has been established for Security Model. If the ASC needs more information about Digital Measures, Elhindi would be glad to give a presentation. Dave Faulkner answered Council questions about longevity of student accounts, rationale for changing procedures at Eagle Help Desk, future procedures, and the remote help desk in Murphy Library.

4. Search & Screen Updates: HR Director: HR staff gave their suggestions to Bob Hetzel. A decision might be announced next week. Start date might be mid-January. OIR Director: Offer should be made soon. ITS: Two candidates will be interviewed for Classroom Support Positions.

5. Professional Development Grants: Brenda Leahy gave a recap of the Executive Committee’s discussion of IAS representation and funding. Discussed funding support from UW System and distribution of funds by UW-L. Aaron Koepke made a motion that the PD Committee make a decision about IAS funding by February 14, 2012. Seconded by Joshua Rybaski. All in favor.

6. Old Business: Patrick Barlow wants to know if his replacement on the Branding Committee should come from the Council. Barlow suggested that the ASC have an informal meeting with Jill Billings, 95^th District Assembly seat. The purpose of the meeting would be to share information about UW-L and the role of NIAS.

7. New Business: Discussed voter ID cards.

8. Adjournment: Scott Stine made a motion to adjourn the meeting at 3:00 P.M.  Rybaski seconded. All in favor.

Tuesday, December 6, 2011

1:30 P.M. to 3:00 P.M.

126 Wing Technology Center

1. Call to Order: Meeting was called to order at 1:30 P.M.

Present: Terry Wirkus, Brenda Leahy, Scot Stine, Patrick Barlow, Andrea Higgins

Guest: Sheila Wirkus

2. Professional Development Grants: Discussed IAS eligibility, history of giving awards, and the intent of funding. Bring this issue to the General Council. Patrick Barlow will get the number for total IAS/NIAS. Wirkus suggested that the PD committee send a letter to the Council stating why a PD grant proposal from IAS is not eligible to receive funds from the ASC. The ASC executive and general committees need to discuss this issue.

3. Search & Screen Updates: Discussed HR Director interviews. IRE candidates will be interviewed Thursday and Friday. The new Institutional Analyst stared last week. Wirkus said there are some Media Specialist openings.

4. Discuss questions for Mohamed Elhindi on updates in IT – December 13, 2011: Mohamed is unavailable but he would like to give ITS updates on a media site. He would like someone to represent him at the meeting.

5. Old Business: Andrea Higgins is still acting as the Madison representative. She is sharing information with Scot and Aaron. Diane Sasaki will stay on the Textbook Oversight Committee.

6. New Business: Patrick Barlow will send Sandy Suchla Personnel Systems concerns.

7. Adjournment: Meeting adjourned at 2:55 P.M.

Tuesday November 22, 2011

1:30 P.M. to 3:00 P.M.

126 Wing Technology Center

1. Call to Order: Meeting was called to order by Brenda Leahy at 1:30 P.M.

Present: Brenda Leahy, Terry Wirkus, Joshua Rybaski, Jennifer Bell, Scott Stine, Aaron Koepke, Andrea Higgins, Patrick Barlow, Susan Hauber

Guest: Chancellor Gow

2. Approval of Minutes for November 1, 2011 Full Council Meeting: Motion to approve with correction. First, Andrea Higgins; seconded by Aaron Koepke.

3. Chancellor Gow: The chancellor discussed the budget lapse/rescission. In regard to tuition reimbursement, it has to be a system-wide benefit. Talked about Carmen Wilson’s position. Some staff would like it to be full time. We might get the new HR director on board about this since it concerns affirmative action. The interim provost will be Betsy Morgan. Ad for a new provost will go in to the Chronicle next week. Discussed the term “faculty status”. The chancellor thinks the Council should speak with the Faculty Senate about IAS representation.

4. ASPRO Personnel Guidelines Recommendations: the Council thinks that our constituency was represented well by sending out Troy Richter’s Unclassified Staff Personnel Rules Recommendation.

5. Professional Development Grants:

Ø ASC Bylaws: Discussed eligibility for PD Grants and statement in the bylaws regarding representation. Discussed IAS and faculty status. Wirkus stated that this should be handled at the committee level.

Ø Funding: Concern was expressed about using the funds in a balanced way. They should be spread over every cycle. Wirkus stated that HR still needs to fix the email list so that everyone represented by the ASC receives our email announcements. HR should follow up on this. Patrick Barlow made a motion that the PD Committee revisit Audrey Mouser Elegbede’s PD Grant request. Seconded by Aaron Koekpe.

6. Textbook Oversight Committee – ASC Representation: Brenda Leahy will ask Diane Sasaki about this position.

7. Search & Screen – Updates. Interviews for HR Director are scheduled. Four candidates will be interviewed. Brenda Leahy discussed recent Title Review Committee meeting. Committee recommendations are: Resumes should be required as part of the review process; an informational session should be held each spring regarding career progression so that eligible candidates have time to prepare application materials; a reminder should be placed in the HR Newsletter in June.

8. Old Business: None

9. New Business: Patrick Barlow is not on the Branding Committee.

10. Adjournment: Meeting adjourned at 3:00 P.M.

Tuesday November 1, 2011

1:30 P.M. to 3:00 P.M.

126 Wing Technology Center

Present: Brenda Leahy, Terry Wirkus, Scott Stine, Andrea Higgins, Sue Hauber, Tracy Noyes, Kate Demerse, Aaron Koepke, Patrick Barlow

Excused Absence: Jennifer Bell

Guest: Troy Richter

1. Call to Order: Meeting was called to order at 1:30 P.M.

2. Approval of Minutes for October 4 and October 11, 2011:  Andrea Higgins made a motion to approve the minutes for both meetings; seconded by Scot Stine. All in favor.

3. Troy Richter – Report of Salary & Personnel Committee

Troy is the chair of the Salary & Personnel committee. He reported on the Tier 1 recommendations for the Unclassified Staff Personnel Rules. According to the timeline, new rules should be implemented by July 2013. Terry Wirkus presented some issues put forth by ASPRO. They are similar to Tier 1. Troy Richter suggested that the report be sent to Chancellor Gow and copied to Joy Gutknecht. Aaron Koepke made a motion to approve Tier 1; motion seconded by Tracy Noyes. All in favor.  Terry Wirkus would like to put the Tier 1 recommendations on the ASC website so that it can be shared with everyone.

4. Search & Screen Approvals: Terry Wirkus reported. The search & screen committee choices for the Continuing Education & Extension director were sent out last week for approval. Scot Stine made a motion to approve the choices for a Provost Search & Screen. Patrick Barlow seconded. All in favor. The names will be forwarded to HR. Patrick Barlow suggested that the S&S committee of the ASC  re-evaluate the standards or experiences it is looking for when deciding on S&S committee members. Tracy Noyes suggested that we develop a rubric to use when choosing volunteers for the S&S committees. Sue Hauber updated the committee on the HR Director search; Patrick on the IR search.

5. Professional Development Grants: We are still waiting on a verification of the budget . Scott Stine made a motion to approve Chris Helixon’s PD Grant Proposal. Seconded by Kate Demerse. All in favor. Audrey Mouser Elegbede was not granted funding because she is not Academic Staff. The next deadlines for PD Grant Proposals are February 1, 2012 and June 1, 2012. The proposal forms still need to be made electronic. Andrea Higgins said the PD committee is working on new questions.

6. Old Business: Joint Legislative/Regent committee hosted the debate for the 95^th District Assembly seat. A link to the debate is on Campus Connections.

Tracy Noyes is on the web oversight committee.

7. New Business: Andrea Higgins is doing New Student Orientation so she will not have the time to act as the Madison Representative. She asked if other council members could share the responsibilities with her. Scot Stine and Aaron Koepke expressed interest.

8. Adjournment: Tracy Noyes made a motion to adjourn the meeting at 3:00 P.M. All in favor.

Next Meeting: A tentative date was set for Tuesday November 22, 2011 from 1:30 to 3:00 P.M. in 126 Wing.

Tuesday November 22, 2011

1:30 P.M. to 3:00 P.M.

126 Wing Technology Center

1. Call to Order: Meeting was called to order by Brenda Leahy at 1:30 P.M.

Present: Brenda Leahy, Terry Wirkus, Joshua Rybaski, Jennifer Bell, Scott Stine, Aaron Koepke, Andrea Higgins, Patrick Barlow, Susan Hauber

Guest: Chancellor Gow

2. Approval of Minutes for November 1, 2011 Full Council Meeting: Motion to approve with correction. First, Andrea Higgins; seconded by Aaron Koepke.

3. Chancellor Gow: The chancellor discussed the budget lapse/rescission. In regard to tuition reimbursement, it has to be a system-wide benefit. Talked about Carmen Wilson’s position. Some staff would like it to be full time. We might get the new HR director on board about this since it concerns affirmative action. The interim provost will be Betsy Morgan. Ad for a new provost will go in to the Chronicle next week. Discussed the term “faculty status”. The chancellor thinks the Council should speak with the Faculty Senate about IAS representation.

4. ASPRO Personnel Guidelines Recommendations: the Council thinks that our constituency was represented well by sending out Troy Richter’s Unclassified Staff Personnel Rules Recommendation.  

5. Professional Development Grants:

Ø ASC Bylaws: Discussed eligibility for PD Grants and statement in the bylaws regarding representation. Discussed IAS and faculty status. Wirkus stated that this should be handled at the committee level.

Ø Funding: Concern was expressed about using the funds in a balanced way. They should be spread over every cycle. Wirkus stated that HR still needs to fix the email list so that everyone represented by the ASC receives our email announcements. HR should follow up on this. Patrick Barlow made a motion that the PD Committee revisit Audrey Mouser Elegbede’s PD Grant request. Seconded by Aaron Koekpe.

6. Textbook Oversight Committee – ASC Representation: Brenda Leahy will ask Diane Sasaki about this position.  

7. Search & Screen – Updates. Interviews for HR Director are scheduled. Four candidates will be interviewed. Brenda Leahy discussed recent Title Review Committee meeting. Committee recommendations are: Resumes should be required as part of the review process; an informational session should be held each spring regarding career progression so that eligible candidates have time to prepare application materials; a reminder should be placed in the HR Newsletter in June.

8. Old Business: None

9. New Business: Patrick Barlow is not on the Branding Committee.

10. Adjournment: Meeting adjourned at 3:00 P.M.

Next Meeting: ASC Executive Meeting

Tuesday December 6, 2011

126 Wing Technology Center

1:30 P.M. – 3:00 P.M.

Tuesday, December 6, 2011

1:30 P.M. to 3:00 P.M.

126 Wing Technology Center

1. Call to Order

2. Search & Screen Updates

3. Professional Development Grants

4. Discuss questions for Mohamed Elhindi on updates in IT – December 13, 2011

5. Old Business

6. New Business

7. Adjournment

Next meeting: ASC General Meeting

Tuesday, December 13, 2011

1:30 P.M. to 3:00 P.M.

126 Wing Technology

Tuesday November 22, 2011

1:30 P.M. to 3:00 P.M.

126 Wing Technology Center

1. Call to Order

2. Approval of Minutes for November 1, 2011 Full Council Meeting.

3. Chancellor Gow: Budget Lapse

4. ASPRO Personnel Guidelines Recommendations

5. Professional Development Grants:

Ø ASC Bylaws

Ø Funding

6. Textbook Oversight Committee – ASC Representation

7. Search & Screen - Updates

8. Old Business

9. New Business

10. Adjournment

Next Meeting: ASC Executive Meeting

Tuesday December 6, 2011

126 Wing Technology Center

1:30 P.M. – 3:00 P.M.